Tenders
Questions and Answers:
Question 1: What format of venue is preferred by UN for this event — classic (like concert hall) or modern?
Answer 1: Classic format is preferred.
Question 2: Please clarify if catering services should be included in the proposal.
Answer 2: Catering services are not required.
Question 3: Please clarify if translation services are required (simultaneous or sequential, which languages, equipment etc.)
Answer 3: Translation services are not required.
Question 4: How much time should be reserved for official speeches and for the celebration?
Answer 4: Total duration of the event shall be up to 2 hours; up to 30 min shall be reserved for official speeches.
Question 5: Would you like to engage any local or international celebrities for this event?
Answer 5: It's not a part of the requirement, but will depend on the proposal.
Question 6: Please provide approximate maximum and minimum number of visitors for this event?
Answer 6: Approximate number of visitors 900 — 1200.
Question 7: Could you please provide estimated budget of this event?
Answer 7: We can not provide the estimate, however, we advise offerors to consider the fact that UNDP is public funded organization and has the accountability for all organizational expenditures.
Question 8: Which format is preferable for financial proposals?
Answer 8: First of all, technical proposals shall not contain any price information about the offered services. All prices shall be in a separate envelope with proper marking as per requirements of the RFP in para 15. Second, it is recommended to provide budget with maximum possible details for all offered activities.
Request for Proposal (RFP)
RFP UKR/2010/011 re-announcement
Date: July 27, 2010
Dear Sir/Madam,
Subject: Concept of 65 UN anniversary
1. You are requested to submit a proposal for organization and technical support to the official high level meeting and development of the concept note and its implementation on the occasion of 65 anniversary of United Nations Day observance, as per enclosed Terms of Reference (TOR).
2. To enable you to submit a proposal, attached are:
i. Instructions to Offerors ............... . (Annex I)
ii. General Terms and Conditions ....... .(Annex II)
iii. Terms of Reference (TOR)............ .(Annex III)
iv. Proposal Submission Form .............(Annex IV)
v. Price Schedule ............................(Annex V)
vi. Information tables........................(Annex VI)
vii. Evaluation criteria........................(Annex VII)
viii. Declaration by Offeror...................(Annex VIII)
Your offer comprising of technical proposal and financial proposal, in
separate sealed envelopes, should reach the following address no later than 6
pm (Kyiv time) on August 3, 2010:
Ваша тендерна пропозиція має
складатися з технічної та комерційної частини відповідно, поданих у окремих
запечатаних конвертах, не пізніше 18:00 (по Київському часу) 3 серпня
2010, на наступну адресу:
United Nations Development Programme
Ukraine, Kyiv 01021
Klovskiy Uzviz #1
Tel: 253-9363
Fax: 253-2607
4. If you request additional information, we would endeavor to provide information expeditiously, but any delay in providing such information will not be considered a reason for extending the submission date of your proposal.
5. You are requested to acknowledge receipt of this letter and to indicate whether or not you intend to submit a proposal.
Yours sincerely,
Liudmyla Shevtsova
Operations Manager
United Nations Development Programme in Ukraine
RFP_11_reannouncement.pdf